Our Policies

CONCISE HEALTH SOLUTIONS INC. PRIVACY POLICY

 

This Privacy Notice issued by Concise Health Solutions Inc. (hereinafter referred to as “CHS”) outlines the manner in which CHS may access, collect, store, utilize, and/or disclose the personal information of students in connection with the provision of the Clearance Review service.

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CHS will review documents submitted by Students to ensure compliance with the placement requirements established by the relevant College or University. Such documents may include, but are not limited to, a Vulnerable Sector Police Check, Standard First Aid/CPR certification, immunization records, chest x-ray reports, medical notes from Healthcare Providers, laboratory reports, consent forms, and proof of completion of requisite learning modules. These documents are necessary to facilitate the Student’s clearance for placement.

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Upon scheduling a Clearance Review appointment, the Student shall be required to provide informed consent for the collection, use, and/or disclosure of their personal information. CHS may request that the Student provide their full legal name, college email address, student identification number, academic program, and immunization status. In addition, CHS may request other supporting documentation, which may include a Vulnerable Sector Police Check, Standard First Aid/CPR certification, consent forms, and confirmation of completion of learning modules, as well as any other relevant medical or administrative records.

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Following receipt and review of the required documents, CHS will generate a Summary Report containing all necessary documentation as mandated by the applicable College/University program. This data will be securely entered into a HIPAA-compliant database and subsequently shared with the College/University placement coordinator for placement purposes. The Student will receive a copy of the Summary Report for their records.

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CHS employs industry-standard technical safeguards, including SSL encryption, dedicated HIPAA-compliant servers, and secure data handling procedures, to ensure the confidentiality and integrity of personal information.

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CHS shall retain the Student’s personal information only for as long as necessary to fulfill the purpose of facilitating the Student’s placement clearance, but in no event shall such retention exceed one (1) year. Upon expiration of this retention period, CHS will securely and permanently delete all personal information.

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The Student has the right to access the personal information held by CHS, and may request that any inaccuracies or incompleteness in the information be corrected. Such requests may be made in writing to CHS, who will review and respond to any such requests in accordance with applicable data protection laws.

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To exercise the aforementioned rights, Students may contact CHS by email at hello@concisehealthsolutions.ca. CHS will consider all requests in accordance with applicable data protection and privacy legislation.