Clearance Reviews
Helping students get placement-ready—efficiently, accurately, and on time.
ABOUT
What Is a Clearance Review?
Before starting your clinical, practicum, or field placement, students must complete mandatory training, reporting, and documentation. This process results in a Clinical Preparedness Permit (CPP) or Field Placement Clearance, which confirms that you’ve met the requirements set by your program and placement partner.
Your required documents may include:
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Completed medical form
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Serology reports
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Chest X-Ray report
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Note from HCP
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Vulnerable Sector Screening (VSS)
PROCESS
How the Clearance Review Works
1
Create Your Account
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Head to the new portal here: portal.concisehealthsolutions.ca/login
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Click Sign Up (located directly under the Sign In button).
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Complete the registration form. Note: You must use your official student email address to register.
2
Upload Your Documents
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Navigate to the Upload Documents tab and click the Upload Documents button.
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You can upload your medical forms and certifications as soon as you receive them.
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Keep an eye on the Submission Progress bar on your dashboard. It will fill up with each upload to show you exactly how close you are to completing your requirements.
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Once your Submission Progress bar shows that all required documents are uploaded, head to the Appointments tab to book your Clearance Review.
3
Nurse Review & Summary Report
On your appointment day, a Registered Nurse will review your documents.
If Cleared: You will receive an email notification to log back into the portal, where you can download your official Clearance Report from the Clearance Reports tab.
If Not Cleared: You will receive an email notification detailing which documents were not approved and why. If you need any clarification, you can chat directly with a nurse using the Messages tab.
If you need to upload more documents or missing documents after your initial Clearance Review, upload those documents into your portal. Once they are ready for review, you will book a Missing Document Review. A nurse will review those missing documents on the day you booked and you will receive an email on your status.
FORMS
Book a Doctor’s Appointment Early
Medical forms can take days to complete. Download and complete your program-specific medical form below and submit it to your doctor as soon as possible.
Download Medical Forms & Program Requirements:
Below you’ll find downloadable medical forms and specific program requirements, organized by program.
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BScN, PND, PSW, TNC – Seneca College
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Honours Bachelor of Therapeutic Recreation (DTR) – Seneca College
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Medical Device Reprocessing Program (MDR) – Seneca College
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Esthetics (EST) & Medical Spa Therapies (MST) – Seneca College
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Occupational Therapist Assistant and Physiotherapist Assistant (OTP) – Seneca College
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Veterinary Assistant and Veterinary Technician Programs – Seneca College
Privacy & Consent Notice
Concise Health Solutions reviews your medical and non-medical placement requirements, including:
Medical Information:
Tuberculosis screening, MMR, Varicella, Polio, Hepatitis B, Tetanus/Diphtheria/Pertussis, COVID-19, and Influenza vaccinations.
Non-Medical Information:
VSS, First Aid & CPR, WHMIS, Health & Safety, Mask Fit, and any additional program-specific training.
All personal health data is handled in accordance with PHIPA and QOCIPA. Data is shared only with your College/University Clinical Placement Team and uploaded securely to the Health Science Placement Network or your school’s database.
By booking an appointment, you give Consent to share your relevant health information with your institution's placement team.